Privacy Policy

AWBS International Women’s Club Website Privacy Policy

This privacy policy sets out how AWBS International Women’s Club (“AWBS”) uses and protects any information that you give when you use this website.

AWBS is committed to ensuring that your privacy is protected. In order to be an active member of AWBS with full access to the website, we ask you to provide certain information by which you can be identified when using it. You can be assured that it will only be used in accordance with this privacy policy.

AWBS may change this policy by updating this page. You should check this page from time to time to ensure that you are happy with any changes. 

What we collect

We collect the following personal information:

  • Name and address.
  • Contact information including email address and phone numbers.
  • Demographic information such as childrens’ school and country of origin (both optional).
  • Personal information such as professional skills or volunteering preferences (optional).
  • Membership payment details including dates, method and amount.
  • Other payment and sign-up records for activities or special events. 

We do not store credit card details.

What we do with the information we gather

We require this information to run AWBS effectively for the benefit of our membership, in particular, but not limited to, the following:

  • For our members to access the on-line Directory.
  • To produce a printed Directory of our members.
  • To send out emails to our members, such as the Newsletter.
  • From time to time, we may also use your information to contact you, for example, in relation to your preferences for volunteering or professional skills.
  • For Board members to run reports from the data stored in the database.
  • For Activity Leaders to run a report listing all paid-up members in order to prevent non-members from signing up to an activity.

It is not permitted for anyone to use our membership information for personal gain or for marketing purposes.

When you leave the Club, all your personal information is deleted from the database.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Those adding pages to the website or editing material must take responsibility for what is included in the public space and should log out and check what’s visible to non members.

It is also the responsibility of our members to ensure they use a suitably long password, ideally a minimum of 12 characters to include numbers and symbols.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to our members’ needs. We only use this information for statistical analysis purposes.

Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy policy. You should exercise caution and look at the privacy policy applicable to the website in question.

Controlling your personal information

You may choose to restrict the use of your personal information by updating your "Member Information" in your Profile, in the following two ways:

  • Select the “No” option if you do not wish your contact details to be included in the printed Directory.
  • Select the “No” option if you do not wish other members to find you in the online Membership Directory.

Note that Administrators and VPs of Membership will have access to all your personal details and Activity Leaders to a limited subset of those, even if you select “No” for both the above.

Contact

If you wish to comment on or discuss any aspect of this privacy policy, please get in touch with us at it [at] awbs.org.uk.

Updated: September 2017